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3 Key Steps to GDPR Compliance
Don’t be caught off guard by GDPR requirements in 2018!
A recent study by KPMG of the boards of FTSE 350, few are prepared for the General Data Protection Regulation, or GDPR. All new data your organisation gathers should include more clear evidence of data collection consent and opt-out options. How should IT teams prepare for the upcoming changes? Which initiatives should be a part of your program to be compliant?
Penalties for not complying with GDPR will be steep. Organizations in breach of GDPR can be fined up to 4% of annual global turnover or €20 Million (whichever is greater). While this is the maximum amount an organisation will face, the requirements are rigid for all levels of infringements. GDPR has a tiered approach to fines so organisations might be liable for multiple offenses. Internal IT teams and legal depatrments should take note – the GDPR applies to any company that controls data or processes data — ‘clouds’ are not exempt.
Which initiatives should be a part of your program to be compliant with GDPR?
The first, major step to complying with GDPR is to understand the data the organisation holds. Multiple departments will likely hold lists of personal information, such as email lists for marketing, human resources’ personnel files, and so on. Understanding what you must protect is the first step to protecting it.
Takeaway: Any organisation that collects or processes data of an EU citizen should comply with GDPR.
At the core, the GDPR requires data protection by design. Organisations must design data security into business processes.
Another requirement is “pseudonymisation” or the process of transforming personal data in such a way that the end data cannot identify the specific data. An example is encryption. Additionally, the GDPR also requires the associated information, like the decryption keys, must be kept separately from identifying data.
Specifically, IT teams can ease into GDPR with better monitoring and management. Automating any part of network scanning, log analysis, and compliance tracking can speed up time to compliance.
Next, teams should re-evaluate access controls to sensitive data. With cloud-based systems, it should be easier to implement strong authentication programs to apply the rule of “least privilege” required for each application.
Finally, add encryption in-transit to any existing security best practices. Cloud providers offer excellent encryption for data at rest, but only some services and intra-region transfers have data-in-motion encryption. Any data traveling between cloud regions, traveling over the public internet, and between organisation locations should be encrypted.
How can Cohesive Networks help you?
VNS3 helps meet data security measures for data privacy compliance:
- Encrypt data in transit using VNS3’s IPsec tunnels to connect to all data sources and applications
- Protect Personal Data by encrypting all data across open public networks
- Guard against Vulnerability with a VNS3 intrusion detection system (IDS)
- Maintain Strong Access Control by controlling access to data and encryption keys
- Enhance Data Portability with a VNS3 overlay network over the top of any cloud or virtual network